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• Microsoft Project Download
• Can You Use Microsoft Project On Mac Pro
• How To Run Microsoft Project On Mac

Over the years many folks in client sites have noticed the glowing apple on the lid of my laptop and knowing that I’m running Microsoft Project have asked me: “How the heck do you do that?!”

Project for the web is the most recent offering for cloud-based project management. It enables you to work in a grid (list), board, or timeline (Gantt) view. Designed to be easy to start and simple to use, you and your team can manage and collaborate on the same project at the same time. Office 365 customers get the new Office for Mac first. You’ll have Office applications on your Mac or PC, apps on tablets and smartphones for when you're on the go, and Office Online on the web for everywhere in between.

My quick reply: “Well, let me show you…”

To start, you have to learn about the wonderful world of “virtualization.” Virtualization is a techie buzzword that simply means running another operating system (with all its associated applications) on another operating system — for example, running Windows 10 on your Apple’s macOS platform.

The implication of this apparent magic is that you can actually run Microsoft Project on your Mac — something that most folks find unfathomable since Microsoft doesn’t make a version to run natively on your shiny aluminum Apple laptop. So why not turn this problem on its head and just run Windows on your Mac?

6 Reasons for Running Windows on a Mac

If you’re not already doing this, why would you want to run Windows on a Mac? Let me count the reasons…

• It’s economical in the end. Recently, IBM found that Apple hardware is more cost-effective than any other is. This year the company purchased 100,000 Macs for employee use instead of buying the hardware you’d expect, such as Lenovo or Dell. IBM estimates it will save about $600 USD per employee over three years in hardware expenses. In my own business, I’ve saved even more. I’ve found that the average lifespan of an Apple computer lasts longer than four years and my clients can run the latest operating systems throughout that lifespan.

• If you have an Apple laptop at home and another PC laptop at work, you may find yourself having to choose one over the other — or worse, carrying both around! With virtualization software, there’s no need for such backbreaking nonsense.

• If you worry about PC viruses and PC malware (and who doesn’t?), running a virtual instance of Windows is easier to recover from should a software bug bite you. Virtual instances of Windows that go south can be quickly blown away and restored fresh using snapshots.

• Multiple instances of Windows can be created and run on a Mac at will, allowing you to test new software. If something goes wrong, you can easily roll back to a previous snapshot in time (similar to the previous reason).

• In your virtual space, you’re running authentic Microsoft software (just like all your office buds) and not some version created to run (and ultimately fail) for the Mac. For example, anyone who has tried to share Office for Mac files with Windows users will eventually run into a glitch or incompatibility. Trust me.

• Moreover, in the case of Microsoft Project, you really have no choice! Project must be run in Windows, as there is no other version that runs on the Mac — unlike some of the other Microsoft Office apps that are built for both OSs.

A Native Mac App

Project Viewer 365 from Housatonic is a native Mac app that allows you to view or edit Project files on your Mac without virtualization. For users who don’t touch Windows PCs that’s a perfectly reasonable solution. However, it should be noted that the cost of $80 per year for a version of Project Viewer 365 that edits your .MPP files is oftentimes higher than the cost of buying true virtualization software. In my mind, running true-blue Project software to edit your precious project files is the safest and best way to go.

How to Get Windows up and Running on Your Mac

Getting Windows (and ultimately Project) to run on a Mac is neither complicated nor expensive. Note that if you’re not technically inclined, the procedure may sound a bit challenging because it requires a software installation akin to installing Windows.

Basically, you need to purchase virtualization software, which is less than $80 on popular retail sites. My top preferences are:

I’ve vacillated between these two choices over the years, with both doing the same thing in about the same way. I’ve recently settled on the Parallels product because of its great product support and overall simplicity.

A note to those who have tried Apple’s Boot Camp Utility to run Windows on a Mac in the past: forgettaboutit — not recommended!

Regardless of your choice, the procedure is the same:

1. Install the virtualization package (Parallels or VMWare).
2. Install the Windows version of your choice into a virtual space, which is simplified with onboard wizards. Windows 10 is the ideal choice.
3. Install any version of Microsoft Project and any other Office and/or Windows apps of your choosing.
4. Run your instance of virtual Windows in full screen mode, allowing you to just swipe between working on the Mac side and Windows side.

Basic Requirements and Under-the-Cover Operations

Before you begin, it’s best to understand the following regarding requirements and what is really going on under the covers:

• You’ll need lots of free hard drive space. Each virtual instance (called a virtual machine or VM in techie lingo) consumes from 30 gigabytes to 90, depending on how much you put into it. My most common VMs contain all of Office, Project and Adobe Creative Suite, and those are at least 50 GB large. Then, you need to factor in plenty of additional storage for growth (added files and even more apps).
• You can run your virtual machine on an external USB3 drive, but for better performance and reliability, it’s best to have your VM on your internal drive or SSD (even better). If you have to upgrade your SSD or hard drive, remember, it’s worth the expense, as you’re really getting two laptops for the price of one, plus the cost of a larger drive.
• Once created, a virtual machine is contained in a single (albeit gigantic) file and can be moved from machine to machine as needed. As always, it should be backed up by copying to a safe location. If you’re an OS X Time Machine user, you’ll want to exclude this huge file from the Time Machine backup, since including the VM file in that backup will slow things down.
• You’ll need licenses for all the software running in your VM, for example, for a new instance of Windows. Windows 8 and above is recommended, and Windows 10 works best.
• As far as what MacBook this approach works best on, the obvious choice is the fastest and most expensive! However, any new MacBook sold in the last year or so will work fine. Older MacBook Airs may struggle, but any MacBook Pro sold in the past few years will work well, as will any newer iMac. Newer Mac Minis also work and, of course, the power-horse Mac Pro will run many multiple VMs at once.

The important take-away about VM files is that once created, they can be copied, modified and shared. Everything you need is self-contained in that one ginormous file. Typically, (as done within my organization), a techie initially creates the VM file and shares with other staff (with appropriate software licensing applied).

Working with Your Both-in-One Mac/Windows Machine

Once all is installed and set up, you’ll find working with Microsoft Project no different from working on any other type of machine. You just do what you do: create project schedules, produce Gantt charts and interact with Project Server just as you did on a PC. Nothing has changed here. You’ll find that Project is snappy and responsive, as are all other applications running in your virtual environment.

When storing your work files, I recommend that you not save them inside of your virtual space, but instead save them to the cloud or to the file directories on the Mac side. VMs are great for running a different operating system and Windows applications on a Mac, but I wouldn’t keep my precious project files there. I store all my work files in the cloud, so that no matter what happens to my machine, virtual or otherwise, I know they will be safe. Why? VMs can be used as temporary spaces, to either test new applications or otherwise be blown away — in case you catch a malware bug, which is common when working with Windows-based machines.

You may have work files in your Mac directories (on the desktop, in your documents folder, etc.). In that case, no fear! Your new VM will see these files and allow you to edit them directly without having a copy on the Windows side of things. In short, the VM running Windows is a collection of software running in a virtual space, interacting with all of your files on the Mac side.

You also get to choose which applications are run where, regardless of which side of the fence you’re working on. For example, Parallels Desktop can be configured to open up all of your web pages in Safari, just in case you’re not a fan of Internet Explorer or Window’s new browser, Edge. Likewise, with document files; you can choose to open up spreadsheets in either Numbers or Excel, or presentations in either Keynote or PowerPoint.

My recommendation is this: If you’re running, say, Windows 10 on your Mac, why not open all your document files using real Windows software? I know I do, and I have never been sorry. As a long-time Mac user, I have run into situations when using Numbers or Keynote that the files don’t translate well into Excel or PowerPoint when I’m sharing with Windows users — too many gotchas for my nervous system!

Working within the Best of Both Worlds

As a lover of both the Mac operating system and the Windows 10 operating system, I’ve never been happier with my two-in-one machine. I’ve saved tons of money using this method and no longer have to tote around two laptops — the one I love (my Mac) and one I must use for my business (the PC).

For the past several years, I’ve found other advantages outside of maintaining two separate laptops. First, I find work much more enjoyable and affordable. Yes, I’ve had to upgrade my SSD, and I’ve had to buy top-of-the-line Macs, but I’ve saved tons of dollars and no longer have to work on what I consider inferior and short-lived hardware. I’ve truly found comfort and joy while working within the best of both computing worlds.

Microsoft Teams is available to users who have licenses with following Office 365 corporate subscriptions: E1, E3, E5, Business Premium, and Business Essentials. In the education plans, it is available in the A1, A1 Plus, A5, and A3 subscriptions. Plans are in place to roll out Teams in the government cloud.

Teams can be accessed from the web browser, a desktop application, or a mobile app. The maximum number of users who can access the full functionality of Teams is based on the number of licensed users in the organization. Guest access is allowed, which means that users from other Office 365 tenants can be invited to an organization’s Teams hub without the need for additional licenses.

With Teams, you can conduct one-on-one or group audio and video calls. You can share screens during web conferencing, schedule meetings, and record meetings. In addition, each user has up to 1TB of storage space.

From an administrator’s standpoint, Teams offers tools for managing users and third-party applications. There are reports to glean usage and settings that can be configured with policies specific to the organization. For peace of mind, Microsoft offers a 99.9 percent financially-backed service-level agreement (SLA) uptime for Teams.

Touring the Microsoft Teams user interface

Tabs, bot, @mentions, and red bangs is just part of the new lingo you’re going need to add to your vocabulary to use Teams. That’s assuming you’re already a savvy social media user who knows what emoji, Stickers, and Giphys are all about.

Let’s take a tour of the Teams user interface. When you run the desktop application, the first screen you see after you log in shown below.

• App bar: Here you can navigate to the various sections in Teams. From the top, you’ll see the following icons:
  • Activity is where you’ll find mentions, replies, and other notifications.
  • Chat is where you’ll see your recent one-on-one or group chats and your Contacts list.
  • Teams displays all the Teams you are a member of.
  • Meetings is synched with your Outlook calendar and displays all your upcoming meetings.
  • Files aggregates all the files from all the Teams you are a member of. It is also where you access your personal OneDrive for Business storage.
  • […] includes links to apps that are tied to Teams and the channels within Teams.
  • Store takes you to apps and services that can be integrated into Teams.
  • Feedback takes you to the Microsoft Teams user voice page where you can leave feedback about the service.
• Teams section: Above, the Teams icon is selected in the App bar, so the list of the teams we are members of are displayed here.
• Channel: A dedicated section within a Team to organize conversations and tasks into specific topics or projects.
• Join or Create a Team button: Clicking this button takes you through the process of creating or joining a team. This button is only visible when the Teams icon is selected in the App bar.
• New Chat button: Clicking this button selects the Chat icon in the App bar and allows you to start a new chat with an individual or a group.
• Command bar: This bar at the top is used to query apps or perform a search in Teams.
• Tabs: Switch between different Teams pages with these tabs. Conversations and Files are automatically included; the + sign tab allows you to add shortcuts to content in Teams.
• Channel Conversations: This section displays all the conversations in the selected channel. Chats in Channel Conversations are persistent, so if you’ve been away, it’s easy to scroll through to get caught up when you get back. Chats can include visual indicators such as the @mention, which indicates that the chat specifically mentions a user, or a red bang to indicate high importance. Take note that chats are open by design so everyone in the team has visibility to the conversation to help speed up the decision-making process when needed.
• Compose box: This is where you can type a message to start a conversation. You can send a quick chat or expand the Compose box to access rich formatting tools.
• Send icon: When you’re ready to share your chat, click the Send icon to post your chat to the team.

Getting help from the Microsoft Teams Command bar

Microsoft Project Download

Teams is intuitive to use, but you if you need quick assistance, the Command bar is your one-stop destination for help. You can do a search across conversations, users, files, and apps. For example, if you enter the word “launch” in the command bar, the left pane will display the search results grouped by Messages, People, and Files.

You can also run a command right from the Command bar by entering a slash ( / ). This action will display the available commands or shortcuts. Select the appropriate command from the list to initiate the command.

Collaborating in the Microsoft Teams Hub

Many think that the “email tree” phenomenon was isolated to big enterprise environments, but it often rears its ugly head in small organizations, too.

Imagine the following scenario: Someone sends an email to three people asking for their input on something. Two of the recipients immediately respond. Recipient #3 replies to Recipient #2 but forgets to reply to all. Now Recipient #2 has information the others don’t have. Recipient #1 then forwards the email to yet another person (Recipient #4) who replies to all with his feedback, which doesn’t account for what’s already been discussed prior to him being involved. Pretty soon, everyone’s mailbox explodes with replies to replies and replies to all that the sender finally throws her hands up in frustration because now the conversation has gotten out of hand and she’s spending too much time getting everyone up to speed. On top of that, she now must consolidate all the feedback manually.

Teams makes email trees go away. In Teams, the sender can avoid the previous scenario by uploading the file into the Teams channel, @mention the people she needs feedback from, and start a conversation right from the document in Teams. This way, everyone sees everyone’s comments and edits. A new person joining the conversation can just scroll up to get up to speed and everyone is happy.

Creating and managing a Microsoft Teams hub

To collaborate in Teams, you first need to be either a member of a Teams hub or the creator of one. To create a Team:

1. Click Teams from the App bar.
2. Click the Join or Create a Team link that appears at the bottom of the App bar.
3. Click the Create a Team card.
4. Enter the name and description of the Team.
5. Choose the privacy settings for your Team (Private or Public).

   A Private Team means only team owners can add members, while a Public Team means anyone in your organization can join the Team.

6. Click Next.
7. Add members to your team by adding either a name, email address, a distribution list, or a mail-enabled security group in the Add box.

   A Team can have a maximum of 2,500 members from either your organization or external users through secure guest access.

8. Optionally, you can choose the role of the Team member (Owner or Member) by clicking the drop-down arrow next to Member.
   If you forget to do this, you can update the membership type later.
9. Click Close.

   Team management features are accessed by clicking the ellipses next to your Team name in the App bar. The following management options are available:

   • Manage Team launches the Members tab where you can add or remove members, change the role of a member, or search for a member.
   • Add a channel launches a dialog box where you can enter a channel name and the description for the channel.
   • Add members launches a dialog box where you can enter the names of people, distribution lists, or mail-enabled security groups to add to your Team.
   • Leave the team launches a validation window that asks you to confirm your intent to leave the Team.
   • Edit team launches a dialog box where you can change the Team name, the team description, and privacy settings.
   • Get link to team launches a dialog box where you can copy the URL for the Team to share with others.
   • Delete the team launches a validation window that asks you to confirm your intent to delete the Team.

Chatting in Microsoft Teams

When a new member is added to a Team, that member automatically gets access to all previous conversations, files, and other types of information shared in the Team’s hub. This is especially helpful for onboarding a new team member to a project. There is no need to think about what files to forward to get the new member up to speed, since he or she can self-serve from the content available in the hub or simply ask for help from others through chat.

To start a chat, click on the Compose Box and start typing your message while in either the Activity, Chat, or Teams sections. When you’re done, click the Send icon to post your message. Depending on the culture of your team, you can spice up your chats with emojis, Giphys, or stickers. You’ll find a variety of options when you click these icons below the Compose Box.

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Sometimes conversations in a Team can become noisy when there are many members talking about different topics. To help with that, take advantage of the threaded messages feature in Teams by replying directly to a specific message so the reply in in context with the original message.

Sharing files in Microsoft Teams

When you create a Teams hub, a SharePoint site is automatically created in the backend, which in turn, creates a document library for each channel. Files uploaded in a Teams channel show up the Files tab and are stored in a SharePoint document library. In fact, you can click the ellipses next to the file name and then choose to open the file from its location in SharePoint.

To share a file in Teams:

1. Select Teams from the App bar.
2. Compose a message in the Compose box from a channel.
3. Click the Attach icon (it looks like a paperclip) below the Compose box and select the source for the attachment you want to share.
4. Select the file from the source and upload it.

   The file you uploaded will now be embedded in the message.

5. Click the Send icon (it looks like an airplane) to post your message.
   The file you shared will also show up in the Files tab.

   Alternatively, you can go directly to the Files tab and click the Upload button to upload a file. Once the file is uploaded, click the name of the file to open it. Once opened, you can start a conversation with others regarding the document.

Meeting and conferencing the Microsoft Teams way

Chats and conversations in Teams are fun ways to communicate with others. Sometimes, however, it’s more efficient to get on a quick call with team members to resolve an issue versus going back and forth in a chat. Fortunately, Teams provides a complete meeting solution with support for audio and video conferencing. Because calling capabilities are built into Teams, you don’t need to log out of Teams and start a separate application to start an ad-hoc meeting.

For more formal meetings, you can schedule a meeting much like how you set up meetings in Outlook. Meetings you create in Teams will show up in your Outlook calendar.

Setting up an impromptu Microsoft Teams meeting

Let’s say for example you are chatting with three members of your team about an issue. After a lengthy back and forth and waiting times in between, you decided it’s much faster to just get on a call and talk about the issue. To start an impromptu meeting:

1. Reply to the conversation thread and click the Video icon that appears at the bottom of the Compose box.
2. From the video window that pops up, enter a subject for your call.
3. Toggle the video camera on or off to choose between sharing your video or just audio.
4. Click Meet Now to start the conference.

   A conference window will open with a pane on the right where you can invite others to join the meeting.

5. When you’re done with the meeting, click the red phone icon to end the call and leave the meeting.

After the meeting, notes and conversations are posted to the channel so others who couldn’t make it to the meeting can quickly catch up on what they’ve missed.

Scheduling a Microsoft Teams meeting

You can set up a formal meeting ahead of time and give the invited participants enough notice about a meeting. Like Outlook, formal meeting requests in Teams include a Meeting Title (the equivalent of Subject in Outlook), Location, Start and End Date or Time, Details, and a list of participants. In Teams, you can select a channel to meet in. When a channel is selected, artifacts from the meeting are posted in the channel.

Can You Use Microsoft Project On Mac Pro

To schedule a Teams meeting:

How To Run Microsoft Project On Mac

1. Click Meetings from the Apps bar.
2. Click the Schedule a Meeting button that appears at the bottom of the left pane.
3. From the New meeting window, enter the Title, Location, Start and End Date/Time, Details, Channel, and the names of the people you want to invite to the meeting.

   Optionally, you can add a channel for the meeting.

4. If you want to check people’s availability, click Schedule Assistant above the Details section to display your participants’ availability based on their Outlook calendars.
5. Click the Schedule a Meeting button.
   The meeting is now scheduled and will appear in the Meetings section in Teams as well as in your Outlook calendar.